Lodging
Destination must be more than fifty (50) miles from main campus or residence to qualify for lodging.
All lodging claims must be documented by receipts. Lodging requires an itemized hotel receipt with a zero (0) balance, including room cost, mandatory parking and taxes only. Express checkout will not provide the proper receipt.
Hotel incidentals should be placed on credit card. Georgia Highlands does not reimburse hotel incidentals.
Lodging may only be reimbursed for single occupancy rates. If sharing rooms, each employee must submit an expense report for their portion. Expenses cannot be paid on behalf of another employee.
Phone calls or internet use must be justified with a documented business purpose.
Employees traveling within the state on official business are exempt from paying county or municipal excise tax on lodging.
Travelers are required to present a copy of the Hotel Tax Exemption Form and Sales Tax Exemption Certification at check-in for lodging within the State of Georgia.
See Business Procedures Manual (Section 4.5) for complete lodging expenses guidelines.
Quick Links and Forms
Sales Tax Exemption Certification