Travel Policy for Faculty Teaching
The travel policy is controlled by the directives which are contained in the Board of Regents Business Procedures Manual, located at: http://www.usg.edu/fiscalaffairs/bpmacct/bpm-sect19.pdf. These were created to comply with State administrative services regulations. The GHC regulations are located at: https://www.highlands.edu/site/intranet-business-forms.
Each faculty member has an assigned headquarters. This headquarters is determined by the College based upon teaching needs at the various locations. In general, the headquarters will be the location at which the faculty member teaches most frequently. Exceptions to the headquarters determination must be approved by the Vice President for Academic Affairs.
Faculty is entitled to travel mileage to other locations to teach at the prevailing rate if that location is in another county. (State regulations prohibit travel payment within a county.) Faculty is not entitled to travel pay to or from their homes to their headquarters. (Both State and Federal regulations control such reimbursement.)
State regulation establishes the payment per mile that is permissible. State regulations also require beginning and ending odometer readings for each trip. These must be recorded and provided to GHC Accounting Services for reimbursement.
Travel needs to be authorized prior to beginning the semester.
Care should be taken by academic deans to insure that travels are grouped where possible. As an example, two classes at another location should occur on a one-day sequence rather than two different sequences in order to conserve funds.
Approved by Cabinet: September 13, 2007