Georgia Highlands College

Policy and Procedure Manual

Table of Contents

  1. General College Information
  2. General College Policies
  3. Academic Affairs Policies and Procedures
  4. Academic Affairs Guidelines
  5. Human Resources, General Policies and Procedures
  6. Human Resources, Employee Conduct
  7. Student Life, Campus Policies
  8. Student Life, Academic Guidelines
  9. Information Technology Security Policies
  10. Library Policies
  11. College Relations Policies
  12. Business Office Policies
  13. Financial Aid Policies
  14. Admissions Policies
  15. Registrar Policies
  16. Nursing Policies
  17. Student Support Services Policies
  18. Safety and Security Policies

Section 1: General College Information

I. GHC Mission and Goals
II. GHC Statutes

Section 2: General College Policies

I. Alcohol Beverage Policy
II. Alcohol Beverage Service Agreement
III. Executive Board Room/ Executive Dining Room Usage Policy
IV. General Rules
VI. Protocol - Death of a Student on/off Campus
VII. Policy on Institutional Fundraising
VIII. Section 508 Compliance Policy
IX. Fitness Center Usage Policy
X. Athletic Department Attendance Policy

Section 3: Academic Affairs Policies and Procedures

I. Academic Integrity Code and Forms
III. Determination of Salaries for New Faculty
IV. Determination of Rank for New Faculty
V. Electronic Voting Policy
VI. Extended Absence Policy and Form
VII. Faculty Academy Procedures
VIII. Georgia Highlands College Television Policy
IX. Grade of Incomplete Policy
X. Grievance Policy for Faculty
XI. Grievance Policy for Students
XII. Guiding Principles for Hiring and Assigning Courses to Part-Time Instructors who are Non-TRS Retirees
XIII. Guiding Principles for Hiring and Assigning Courses to Part-Time Instructors who are TRS Retirees
XIV. Hardship Withdrawal Policy
XV. Honors Policy
XVI. Intellectual Diversity Policy
XVII. Intellectual Property Policy
XVIII. Learning Support Procedures Manual
XIX. Outside Employment Policy for Nursing Faculty
XX. Policy for the Awarding of Posthumous Degrees
XXI. Policy for the Granting of Emeritus Status
XXII. Probationary Credit Toward Tenure for New Faculty
XXIII. Probationary Credit Toward Tenure for Current Faculty
XXIV. Process for Appealing a Grade
XXV. Substantive Change Policy
XXVI. Survey Policy
XXVII. Travel Policy for Faculty Teaching
XXVIII. Student Disruptive Actions Reporting System
XXVIX. Handbook for Study Abroad Leaders
XXX. Reassigned Time Guidelines

Section 4: Academic Affairs Guidelines

I. Academic Course Syllabus Guidelines
II. CLEP Equivalencies† and AP Equivalencies
III. Common Expectations of Faculty
IV. Comprehensive Program Review
V. Dental Hygiene Advisory Committee Charge and Purpose
VII. Faculty Screening Committee Guidelines
VIII. Independent Study Compensation Guidelines
IX. Information Technology Guidelines for Academic Affairs
X Institutional Review Board
XI. Post-Tenure Review Guidelines
XII. Pre-Tenure Review Guidelines
XIII. Process for Assigning Faculty to College Locations
XIV. Promotion and Tenure Packet Information
XV. Promotion Guidelines
XVI. Schedule Building Guidelines
XVII. Faculty Appointments

Section 5: Human Resources, General Policies and Procedures

I Affirmative Action Policy
II HR.102 Americans with Disabilities Act (ADA) updated
III Appeals
IV HR.109 Background Checks updated
V HR.304 Benefits Eligibility (see USG HR Administrative Practices Manual, Employee Categories)
VI Civil Rights Compliance
VII HR.103 Conflict of Interest or Commitment; Disclosure Statement
VIII Conformity with Federal Standards
IX Direct Deposit, see Payroll Direct Deposit
X Drug and Alcohol Use Policy
XI Drug-Free Workplace Policy
XII Electronic Communications Policy
XIII HR.108 Employee Files
XIV HR.101 Employee Identification Card
XV Employee Teaching Policy
XVI HR.201 Employment Classifications (under review:† see instead USG HR Administrative Practices Manual, Employee Categories)
XVII HR.111 Employment of Relatives (Nepotism) (updated)
XVIII Employment Procedures
XIX Employment Requirements
XX HR.112 Equal Employment Opportunities
XXI Equipment and Property Checkout and Responsibility
XXII Exit Interviews and Checkout Procedures
XXIII Family Medical Leave Act (FMLA)
XXIV Federal Compliance
XXV HR.107 Free Speech
XXVI HIPAA (Health Insurance Portability and Accountability Act)
XXVII HR.301 Holiday Pay
XXVIII Immigration Status
XXIX HR.202 Independent Contractor Status
XXX HR.203 Interim and Acting Assignments Acting Assignments
XXXI HR.115 Internal Job Posting
XXXII HR.116 Job Share
XXXIII HR.353 Leave - Educational and Professional
XXXIV HR.354 Leave - Military
XXXV HR.357 Leave - Miscellaneous
XXXVI HR.355 Leave - Personal Without Pay
XXXVII HR.358 Leave - Shared Sick Leave Program
XXXVIII HR.352 Leave - Sick
XXXIX HR.351 Leave - Vacation/Annual updated
XL Lunch Periods and Breaks
XLI Merit Increases
XLII HR.153 Motor Vehicle Use for Georgia Highlands College
XLIII New Employee Orientation
XLIV HR.501 Nondiscrimination and Anti-Harassment
XLV HR.232 Overtime
XLVI Parking on Campus
XLVII HR.261 Payroll Direct Deposit
XLVIII Performance Management
XLIX HR.105 Provisional Employment Period updated
L Recycling
LI HR.152 Relocation
LII HR.303 Retiree Benefit Premium Direct Debit
LIII Telephones and Other Communications Equipment
LIV HR.507†††† Termination - Voluntary and Involuntary
LV Time Sheets and Attendance Records
LVI HR.503 Tobacco and Smoke-Free Campus Policy
LVII Updating Employee Data
LVIII Vacancies
Voluntary and Involuntary Personnel Actions (Resignations; Dismissal, Demotion or Suspension; Reorganization, Program Modification, or Financial Exigency)
Weapons (No Weapons Policy)
LXI HR.502
Workplace-Violence Prevention
HR.104 Multiple Position Appointments; Process and Procedures updated
HR.117 Drug Testing updated
HR.509 Ethics Hotline Reporting Procedures new

Section 6: Human Resources, Employee Conduct

Alternate Dispute Resolution
II. Amorous Relationships
III. Conflict of Interest
IV. Drug Testing
V. HR.504 Gratuities
VI. Grievance Procedures
VII. Personal Appearance and Demeanor
VIII. Solicitation Policy

Section 7: Student Life, Campus Policies

I. Acceptable Use Policies
II. Children on Campus Policy
III. Civil Rights Compliance
IV. Code of Conduct
V. Email Policy
VI. Facilities on Campus
VII. Free Speech Policy
VIII. Lake Utilization
IX. Outdoor and Recreation Facility Utilization
X. Posting/Advertising Policy
XI. Sexual Harassment Policy
XII. Student Governance
XIII. Student Grievance Policy
XIV. Student Judicial Process
XV. Student Sexual Misconduct Policy
XVI. Student Right to Know and Campus Security Act
XVII. Tobacco and Smoke-Free Campus Policy
XVIII. Traffic and Parking
XIX. Voting Privileges for Students
XX. Web Policy

Section 8: Student Life, Academic Guidelines

I. Academic Integrity Code
II. Academic Record or Transcript
III. Advanced Placement
IV. Attending Class
V. Credit by Examination
VI. Credit for Prior Learning
VII. Enrollment Verification
VIII. GPA Computation
IX. Graduation

Section 9: Information Technology Security Policies

I. ITS Acceptable Use Policy
II. ITS Analog Line Policy
III. ITS Audit Policy
IV. ITS Backup Policy
V. ITS Banner Controls Policy
VI. ITS Change Control Policy
VII. ITS Database Credentials Policy
VIII. ITS Electronic Data Disposal Policy
IX. ITS Email Policy
X. ITS Encryption Policy
XI. ITS External Acceptable Use Policy
XII. ITS Extranet Policy
XIII. ITS Firewall Policy
XIV. ITS Incident Management Policy
XV. ITS Information Sensitivity Policy
XVI. ITS Logging Policy
XVII. ITS Mobile Communication Devices Policy
XVIII. ITS Network Security Policy
XIX. ITS Password Protection Policy
XXI. ITS Personnel Security Policy
XXII. ITS Physical Security & Logical AccessPolicy
XXIII. ITS Problem Management Policy
XXIV. ITS Remote Access Policy
XXV. ITS Risk Management Policy
XXVI. ITS Security Plan Compliance Policy
XXVII. ITS Server Security Policy
XXVIII. ITS Web Policy
XXIX. ITS Wireless Network Security Policy
XXX. ITS Endpoint Security Policy
XXXI. ITS Security Awareness Program Policy
XXXII. ITS Bring Your Own Device (BYOD) Policy

Section 10: Library Policies

I. Circulation Policy
II. Confidentiality Policy
III. Galileo Workstation Policy
IV. Internet Access Policy
V. Inter-library Loan Policy
VI. Library Archives Policy
VII. Library Conduct Policy
VIII. Material Elimination Policy

Section 11: College Relations Policies

I. Logo Policy
II. Media Inquiry Policy
III. Printed Materials Policy

Section 12: Business Office Policies

I. Fee Refund Policy
II. Guaranteed Tuition Appeals Process
III. Military Refunds
IV. Out of State Tuition Waiver Policy
V. Procurement Manual
VI. Returned Check Policy
VII. Requests for 100% Refund After the First Day of Class
VIII. Travel Regulations

Section 13: Financial Aid Policies

I. Determination of Awards
II. Financial Aid and Academic Progress
III. Financial Aid Application Procedures and Deadlines
IV. Financial Aid Denials, Refunds and Repayments
V. Georgia HOPE Scholarship
VI. Types of Assistance
VII. Veteranís Assistance

Section 14: Admissions Policies

I. Application Procedures
II. Change of Residency Status
III. Definition of Legal Resident
IV. Enrollment Categories
V. Admissions Deadline

Section 15: Registrar Policies

I. Academic Progress
II. Academic Renewal
III. Advanced Placement
IV. Change of Program of Study
V. Class Attendance
VI. Computation of Grade Point Average
VII. Course Drop
VIII. Course Load
IX. Course Schedule Changes
X. Credit by Examination
XI. Credit for Prior Learning
XII. Deanís List
XIII. Dropping a Class After Mid-Semester
XIV. FERPA (Family Educational Rights and Privacy Act) Policy
XV. Grade Reports and Grading System
XVI. Graduation Requirements
XVII. Graduation with Honors
XVIII. Honors Policy
XIX. Independent Study
XX. International Baccalaureate Policy
XXI. Physical Education Credit for Military Service
XXII. Registration Procedure
XXIII. Permission to Attend Another Institution as a Transient Student
XXIV. Release of Transcripts
XXV. Repeating Courses
XXVI. Requests for 100% Refunds After the First Day of Class
XXVII. Schedule Changes After the Drop-Add Period
XXVIII. Student Records
XXVIV. Withdrawal from All Classes

Section 16: Nursing Policies

I. Continuing Education for Nursing Faculty and Travel Considerations
II. Faculty Workload Policy for Health Science Faculty
III. Health Science Division Policy for Class and Clinical Cancellation
IV. Items that must be on File in the Nursing Department
V. Policies of the Nursing Admission Committee
VI. Policies of the Nursing Readmission Committee
VII. Policy Check for Georgia Nursing License
VIII. Policy for Nursing Faculty Travel
IX. Principles of Mentoring of Full and Part-Time Nursing Faculty
X. Process for Verification of Current License/Certification of Students

Section 17: Student Support Services Policies

I. Accommodation Letter Policy
II. Confidentiality Agreement
III. Contract Interpreter Policy
IV. Exam Proctoring Policy
V. Grievance Procedure
VI. Interpreting Services Policy Release Form
VII. Service Animal Policy
VIII. Text Conversion Policy
VIV. Mandated Psychiatric Evaluation Policy

Section 18: Safety and Security Policies

I. Blood Borne Pathogens Policy
II. Campus Security Policy
III. Crisis Communication Plan
IV. Disaster Plan
V. Disruptive Action on Campus Policy
VI. Fire Reporting Policy
VII. Hazardous Chemical List
VIII. Inclement Weather Policy
IX. Material Safety Data Sheets
X. Right to Know Program
XI. Safety and Health Policy
XII. Stray Animal Policy
XIII. Tobacco and Smoke-Free Campus Policy
XIV. Training Policy

© 2015 Georgia Highlands College