All campuses will be closed Dec 22nd - Jan 1st for the holidays. Additionally, there is a scheduled power outage at the GHC-Floyd Campus Dec 26th - Jan 1st.
Home > Compliance > Policy and Procedure Manual > LIBRARY ARCHIVES POLICY
Printer Friendly Version

LIBRARY ARCHIVES POLICY

Georgia Highlands College Library Archives

The college has been in existence since September 1970. In the summer of 2005, the name was officially changed from Floyd College to Georgia Highlands College.

MissionStatement

The purpose of the Library’s Archival Department is to collect, protect, preserve, maintain, and make available for research those materials related to the history of Georgia Highlands College (formerly Floyd College).

Acquisition/Collection Development Policy

In keeping with the Guidelines for College and University Archives established by the Association of American Archivists, the Georgia Highlands College Archives seeks to collect the following materials:

  • Institutional Accreditation Records

  • Annual Fiscal Reports

  • Affirmative Action Audits and Compliance Records

  • Annual Budget Records

  • Faculty Committee Reports

  • Faculty Meeting Minutes

  • Presidential Addresses

  • Institutional Planning Records

  • Institutional press Releases and Newsletters

  • Newspaper Articles pertaining to the College

  • Grant Project Reports

  • Catalogs, Yearbooks, and Student Handbooks

  • Special Event Records

  • Intramural Sports Records (including competition statistics)

  • Student Organization Records (including membership rolls)

  • Graduation Programs

  • Awards Ceremonies Programs

  • Copies of M.A. Theses, Doctoral Dissertations, and Books written by

  • Georgia Highlands Faculty (including current and retired personal)

  • Copies of Student Newspapers (from 1970-present)

  • Copies of the Student Literary Magazine (from 1970 to present)

  • Alumni Magazines, Newsletters, and Reports

  • College Realia and Ephemera (i.e./ pennants, coffee mugs, T-shirts, etc.)

  • Private Papers of Faculty Members (including current and retired)

  • Photographs, blueprints, and maps of the college’s physical facilities

  • Photographs of all officially sanctioned college activities form 1970-2005

  • Video Tapes, Films, and Sound Recordings of College Events, 1980-2005

This policy shall be reviewed every five years to determine whether revisions need to be made, or to determine consistency with the mission of the repository.

 

House of Operation and Clientele Served:

The Archives Department, being housed in the Floyd Campus Library of Georgia Highlands College, is open whenever the library is open (with the exception of Sundays because there are not enough library staff members present to monitor the archival department directly). Those hours are:

 

Monday-Thursday      8 am - 9 p.m.

Friday                         8 am - 3 p.m.

 

All members of the general public are welcome to use the archives. However, because this department houses a collection specifically geared toward documenting the history of the College, special attention is given to meeting the informational needs of current students and faculty, and of serious academic researchers.

 

Limitations of the Collection

The Georgia Highlands Archives does not claim to possess every single document, or visual image pertaining to the history of the college. A reasonable attempt has been made to retain only those documents that are most pertinent to fulfilling the Mission Statement of the Archives. More importantly, the Archives does not include confidential student records, personnel files of faculty and staff (both current and former), and other documents that are protected by Privacy Laws.

 

Resource Sharing

The Georgia Highlands Archive shall, in due course, make its records available as a hyperlink on the Georgia Highlands Library’s Home Page, to anyone wishing to access the holdings of the department online.

 

Approved by Cabinet, 11-27-06

Page last updated: April 16, 2012