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Policy and Procedure Manual

Table of Contents

  1. General College Information
  2. General College Policies
  3. Academic Affairs Policies and Procedures
  4. Academic Affairs Guidelines
  5. Human Resources, General Policies and Procedures
  6. Human Resources, Employee Conduct
  7. Student Life, Campus Policies
  8. Student Life, Academic Guidelines
  9. Information Technology Security Policies
  10. Library Policies
  11. College Relations Policies
  12. Business Office Policies
  13. Financial Aid Policies
  14. Admissions Policies
  15. Registrar Policies
  16. Nursing Policies
  17. Student Support Services Policies
  18. Safety and Security Policies

Section 1: General College Information

GHC Mission and Goals
GHC Statutes

Section 2: General College Policies

Alcohol Beverage Policy
Alcohol Beverage Service Agreement
Executive Board Room/ Executive Dining Room Usage Policy
General Rules
Protocol - Death of a Student on/off Campus
Policy on Institutional Fundraising
Section 508 Compliance Policy
Fitness Center Usage Policy
Athletic Department Attendance Policy

Section 3: Academic Affairs Policies and Procedures

Academic Integrity Code and Forms
Determination of Salaries for New Faculty
Determination of Rank for New Faculty
Electronic Voting Policy
Extended Absence Policy and Form
Faculty Academy Procedures
Georgia Highlands College Television Policy
Grade of Incomplete Policy
Grievance Policy for Faculty
Grievance Policy for Students
Guiding Principles for Hiring and Assigning Courses to Part-Time Instructors who are Non-TRS Retirees
Guiding Principles for Hiring and Assigning Courses to Part-Time Instructors who are TRS Retirees
Hardship Withdrawal Policy
Honors Policy
Intellectual Diversity Policy
Intellectual Property Policy
Learning Support Procedures Manual
Outside Employment Policy for Nursing Faculty
Policy for the Awarding of Posthumous Degrees
Policy for the Granting of Emeritus Status
Probationary Credit Toward Tenure for New Faculty
Probationary Credit Toward Tenure for Current Faculty
Process for Appealing a Grade
Substantive Change Policy
Survey Policy
Travel Policy for Faculty Teaching
Student Disruptive Actions Reporting System
Handbook for Study Abroad Leaders
Reassigned Time Guidelines

Section 4: Academic Affairs Guidelines

Academic Course Syllabus Guidelines
CLEP Equivalencies† and AP Equivalencies
Common Expectations of Faculty
Comprehensive Program Review
Dental Hygiene Advisory Committee Charge and Purpose
Faculty Screening Committee Guidelines
Independent Study Compensation Guidelines
Information Technology Guidelines for Academic Affairs
Institutional Review Board
Post-Tenure Review Guidelines
Pre-Tenure Review Guidelines
Process for Assigning Faculty to College Locations
Promotion and Tenure Packet Information
Promotion Guidelines
Schedule Building Guidelines
Faculty Appointments

Section 5: Human Resources, General Policies and Procedures

Affirmative Action Policy
HR.102 Americans with Disabilities Act (ADA) updated
HR.109 Background Checks updated
HR.304 Benefits Eligibility (see USG HR Administrative Practices Manual, Employee Categories)
Civil Rights Compliance
HR.103 Conflict of Interest or Commitment; Disclosure Statement
Conformity with Federal Standards
Direct Deposit, see Payroll Direct Deposit
Drug and Alcohol Use Policy
Drug-Free Workplace Policy
HR.117 Drug Testing updated
Electronic Communications Policy
HR.108 Employee Files
HR.101 Employee Identification Card
Employee Teaching Policy (See Multiple Position Appointments)
HR.201 Employment Classifications (under review:† see instead USG HR Administrative Practices Manual, Employee Categories)
HR.111 Employment of Relatives (Nepotism) (updated)
Employment Procedures
Employment Requirements
HR.112 Equal Employment Opportunities
Equipment and Property Checkout and Responsibility
HR.509 Ethics Hotline Reporting Procedures new
Exit Interviews and Checkout Procedures
Family Medical Leave Act (FMLA)
Federal Compliance
HR.107 Free Speech
HIPAA (Health Insurance Portability and Accountability Act)
HR.301 Holiday Pay
Immigration Status
HR.202 Independent Contractor Status
HR.203 Interim and Acting Assignments Acting Assignments
HR.115 Internal Job Posting
HR.116 Job Share
HR.353 Leave - Educational and Professional
HR.354 Leave - Military
HR.357 Leave - Miscellaneous
HR.355 Leave - Personal Without Pay
HR.358 Leave - Shared Sick Leave Program
HR.352 Leave - Sickupdated
HR.351 Leave - Vacation/Annual updated
Lunch Periods and Breaks
Merit Increases
HR.153 Motor Vehicle Use for Georgia Highlands College
HR.104 Multiple Position Appointments; Process and Procedures updated
New Employee Orientation
HR.501 Nondiscrimination and Anti-Harassment
HR.232 Overtime
Parking on Campus
HR.261 Payroll Direct Deposit
Performance Management
HR.105 Provisional Employment Period updated
HR.152 Relocation
HR.303 Retiree Benefit Premium Direct Debit
Telephones and Other Communications Equipment
HR.507†††† Termination - Voluntary and Involuntary
Time Sheets and Attendance Records
HR.503 Tobacco and Smoke-Free Campus Policy
Updating Employee Data
Voluntary and Involuntary Personnel Actions (Resignations; Dismissal, Demotion or Suspension; Reorganization, Program Modification, or Financial Exigency)
Weapons (No Weapons Policy)
Workplace-Violence Prevention

Section 6: Human Resources, Employee Conduct

Alternate Dispute Resolution
Amorous Relationships
HR.504 Gratuities
Personal Appearance and Demeanor
Solicitation Policy
Grievance Procedures

Section 7: Student Life, Campus Policies

Acceptable Use Policies
Children on Campus Policy
Civil Rights Compliance
Code of Conduct
Email Policy
Facilities on Campus
Free Speech Policy
Lake Utilization
Outdoor and Recreation Facility Utilization
Posting/Advertising Policy
Sexual Harassment Policy
Student Governance
Student Grievance Policy
Student Judicial Process
Student Sexual Misconduct Policy
Student Right to Know and Campus Security Act
Tobacco and Smoke-Free Campus Policy
Traffic and Parking
Voting Privileges for Students
Web Policy

Section 8: Student Life, Academic Guidelines

Academic Integrity Code
Academic Record or Transcript
Advanced Placement
Attending Class
Credit by Examination
Credit for Prior Learning
Enrollment Verification
GPA Computation

Section 9: Information Technology Security Policies

ITS Acceptable Use Policy
ITS Analog Line Policy
ITS Audit Policy
ITS Backup Policy
ITS Banner Controls Policy
ITS Change Control Policy
ITS Database Credentials Policy
ITS Electronic Data Disposal Policy
ITS Email Policy
ITS Encryption Policy
ITS External Acceptable Use Policy
ITS Extranet Policy
ITS Firewall Policy
ITS Incident Management Policy
ITS Information Sensitivity Policy
ITS Logging Policy
ITS Mobile Communication Devices Policy
ITS Network Security Policy
ITS Password Protection Policy
ITS Personnel Security Policy
ITS Physical Security & Logical AccessPolicy
ITS Problem Management Policy
ITS Remote Access Policy
ITS Risk Management Policy
ITS Security Plan Compliance Policy
ITS Server Security Policy
ITS Web Policy
ITS Wireless Network Security Policy
ITS Endpoint Security Policy
ITS Security Awareness Program Policy
ITS Bring Your Own Device (BYOD) Policy

Section 10: Library Policies

Circulation Policy
Confidentiality Policy
Galileo Workstation Policy
Internet Access Policy
Inter-library Loan Policy
Library Archives Policy
Library Conduct Policy
Material Elimination Policy

Section 11: College Relations Policies

Logo Policy
Media Inquiry Policy
Printed Materials Policy

Section 12: Business Office Policies

Fee Refund Policy
Guaranteed Tuition Appeals Process
Military Refunds
Out of State Tuition Waiver Policy
Procurement Manual
Returned Check Policy
Requests for 100% Refund After the First Day of Class
Travel Regulations

Section 13: Financial Aid Policies

Determination of Awards
Financial Aid and Academic Progress
Financial Aid Application Procedures and Deadlines
Financial Aid Denials, Refunds and Repayments
Georgia HOPE Scholarship
Types of Assistance
Veteranís Assistance

Section 14: Admissions Policies

Application Procedures
Change of Residency Status
Definition of Legal Resident
Enrollment Categories
Admissions Deadline

Section 15: Registrar Policies

Academic Progress
Academic Renewal
Advanced Placement
Change of Program of Study
Class Attendance
Computation of Grade Point Average
Course Drop
Course Load
Course Schedule Changes
Credit by Examination
Credit for Prior Learning
Deanís List
Dropping a Class After Mid-Semester
FERPA (Family Educational Rights and Privacy Act) Policy
Grade Reports and Grading System
Graduation Requirements
Graduation with Honors
Honors Policy
Independent Study
International Baccalaureate Policy
Physical Education Credit for Military Service
Registration Procedure
Permission to Attend Another Institution as a Transient Student
Release of Transcripts
Repeating Courses
Requests for 100% Refunds After the First Day of Class
Schedule Changes After the Drop-Add Period
Student Records
Withdrawal from All Classes

Section 16: Nursing Policies

Continuing Education for Nursing Faculty and Travel Considerations
Faculty Workload Policy for Health Science Faculty
Health Science Division Policy for Class and Clinical Cancellation
Items that must be on File in the Nursing Department
Policies of the Nursing Admission Committee
Policies of the Nursing Readmission Committee
Policy Check for Georgia Nursing License
Policy for Nursing Faculty Travel
Principles of Mentoring of Full and Part-Time Nursing Faculty
Process for Verification of Current License/Certification of Students

Section 17: Student Support Services Policies

Accommodation Letter Policy
Confidentiality Agreement
Contract Interpreter Policy
Exam Proctoring Policy
Grievance Procedure
Interpreting Services Policy Release Form
Service Animal Policy
Text Conversion Policy
Mandated Psychiatric Evaluation Policy

Section 18: Safety and Security Policies

Blood Borne Pathogens Policy
Campus Security Policy
Crisis Communication Plan
Disaster Plan
Disruptive Action on Campus Policy
Fire Reporting Policy
Hazardous Chemical List
Inclement Weather Policy
Material Safety Data Sheets
Right to Know Program
Safety and Health Policy
Stray Animal Policy
Tobacco and Smoke-Free Campus Policy
Training Policy

Page last updated: April 6, 2015