Automatically Forwarded Email Policy
1.0 Purpose
The purpose of this policy is to prevent the unauthorized or inadvertent disclosure of sensitive company information.
2.0 Scope
This policy covers automatic email forwarding, and thereby the potentially inadvertent transmission of sensitive information by all employees, vendors, and agents operating on behalf of Georgia Highlands College.
3.0 Policy
Employees must exercise utmost caution when sending any email from inside Georgia Highlands College to an outside network. Unless approved by an employee's manager and the Information Technology Department, Georgia Highlands College email will not be automatically forwarded to an external destination. Sensitive information, as defined in the Information Sensitivity Policy, will not be forwarded via any means, unless that email is critical to business and is encrypted in accordance with the Acceptable Encryption Policy.
4.0 Enforcement
Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.
5.0 Definitions
Terms Definitions
Email The electronic transmission of information through a mail protocol such as SMTP. Programs such as Eudora and Microsoft Outlook use SMTP.
Forwarded email Email resent from internal networking to an outside point.
Sensitive information Information is considered sensitive if it can be damaging to Georgia Highlands College or its customers' dollar value, reputation, or market standing.
Unauthorized Disclosure The intentional or unintentional revealing of restricted information to people who do not have a need to know that information.
6.0 Revision History
09/16/03 Policy origination rl
11/09/05 Policy review jp