Hardship Withdrawal
To apply for a hardship withdrawal, students must complete the “Withdrawal After Mid-Semester” form. These forms may be obtained in the Office of the Vice President for Academic Affairs in Rome or from a Center Coordinator at any other campus.
If a student withdraws from one or more courses after mid-semester, the instructor in these courses is required by policy to issue the student a grade of “WF” unless they can document that their withdrawal is due to a hardship situation. A “WF” is computed as an “F” in their grade point average (GPA). Hardship situations must be non-academic in nature.
If a student is withdrawing due to a special hardship situation, such as a personal injury or illness, family injury, illness or death, or an employer-initiated job change, they may submit a written statement and documentation of their hardship situation to the Vice President for Academic Affairs for review. If the situation is deemed a hardship, the instructor—at his or her discretion—will assign a grade of “W” or “WF,” depending on the student’s performance at the time of their withdrawal. The possibility that the student will fail a course is not considered a hardship.
Students should normally apply for hardship withdrawals no later than the semester following the one for which hardship status is sought. Those applying later must document why they were unable to apply in a timely manner. Students may not withdraw from a required Learning Support course and remain enrolled in any credit level courses.
If a student is considering dropping a course because of a hardship situation, but need advice, they should contact the Advising Office (706-802-5103) or an Off Campus Center Administrative Office.
INSTRUCTIONS FOR FILING FOR HARDSHIP STATUS:
Complete the attached “ Hardship Withdrawal Form,” including signature
Write an explanation of the hardship situation
Collect documents to support request
Attach the explanation and documentation to the form
Submit the form to the Office of Academic Affairs. Forms may be submitted to the Administrative offices of the Off Campus Sites and they will be forwarded to the Office of Academic Affairs.
Once a review has taken place and a decision made, the instructor/instructors will be notified.
If the hardship is approved, the instructor will be asked to submit a grade of “W” or “WF” depending on the student’s performance prior to the hardship situation. If the hardship is not approved, the instructor will be notified to submit a grade of “WF.”
The student will be notified of his or her hardship withdrawal status.
Click here to download hardship withdrawal form.